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The entries that the government should make should include (but not necessarily be limited to) A debit to expenditures for $5,200, a credit to encumbrances for $5,500, and a credit to accounts payable for $5,200.
Invoices that are presently unpaid are marked as Hold (H) and Incomplete (I). After confirming that an invoice has been given a H or I status, you must establish the cause of the processing lag. For a partial list of potential hold-reason codes and links to each one's solution, see Troubleshooting for Invoices and Purchase Orders.
Until the department manually inputs the things that were received in a suitable state into the system, monies cannot be released on an order. This is because the department has set a receiving lock (the receiving process). The funds are instantly released and the invoice is paid after the department records receiving. The payment can be released without getting in touch with Accounts Payable (AP).
Learn more about Invoices, here
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